Budgeting Tips for Large-Scale Events

Budgeting Tips for Large-Scale Events

Big events = big impact. But also big costs. The key to ROI is smart budgeting — spend where it counts, save where it doesn’t.

This MICE Monday, here are practical budgeting strategies to keep events high-quality and cost-effective.

Prioritize Impact

• Invest in keynote speakers, production, and attendee comfort.
  
  
• Save on “nice but forgettable” extras.
  
  

Negotiate Hard (and Early)

• Secure venues at off-peak times.
  
  
• Ask for package deals (meeting space + rooms + catering).
  
  
• Push for added perks: Wi-Fi, AV, or comp nights.
  
  

Streamline Logistics

• Group transfers vs. individual rides.
  
  
• Bundle catering to reduce costs.
  
  
• Digital materials > print.
  
  

Track Everything

• Use budgeting software or spreadsheets.
  
  
• Compare estimated vs. actual costs for future planning.
  
  

Wrapping It Up

With the right strategy, you can host impactful events that wow attendees and still respect the budget.

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